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Executive Assistant
& Board Liason

About

Department: Administration
Status: Full-time, Exempt

As Northeast Ohio's premier site for contemporary art, moCa advances the critical role that art and artists play in our world. Grounded in Cleveland and engaged in the global cultural ecosystem, we focus on art now to open and connect people to new possibilities. Our work culture is passion-driven, inclusive, fast-paced, collaborative, and fun. We value and support an enterprising staff who anticipate and react nimbly to change, embrace new opportunities, embrace and learn from failure, and face challenges responsibly and thoughtfully. moCa is the people who help to realize its mission and each employee has agency and accountability for moCa's success and value to our community and audiences.

The Executive Assistant & Board Liaison (EABL) serves as the principle administrative aide to the Kohl Executive Director and manages the executive office, supervising administrative, clerical, and communication details and business priorities. Key to this position is serving as a primary operational liaison to the Board of Directors and several of its committees, most notably the Governance and Executive Committees. The EABL prepares, circulates, maintains, and evaluates key documents and forms relating to board compliance and operations, as well as to general museum operations. Serving as a primary correspondent on behalf of the ED, the EABL will regularly write and disseminate formal communications as well as support the production of presentations, meetings, and events.​​

EXECUTIVE SUPPORT:

Provides high level executive administrative support to the Kohl Executive Director for all areas of oversight, including scheduling appointments, meetings, and reservations as directed; managing some day-to-day operations like phone calls/messages, mail, email, and follow-up; coordinates ED and ED guest travel; helps manage the Governance budget


BOARD SUPPORT:

Coordinates communication, scheduling, and engagement of all board members (approx. 40) including maintaining all board documents and information (agendas, minutes, roster, etc); helps to manage committees and meetings (especially Governance and Development); assists in board prospecting, recruitment, and orientation; ensures compliance (D&O insurance, conflict of interest documentation); and supports special requirements from board officers in relation to moCa-related business


STRATEGIC SUPPORT:

Facilitates and helps evaluate special meetings and projects relating to visioning, strategic planning, sustainability, and annual operations; helps design and execute meetings and events that center the work of the Director or board.

The EABL finds reward in effective professional and organizational management; is flexible, meticulous, focused,accurate, and reliable; brings express interest in and experience working with executives and business leaders from various sectors; can maintain strict confidentiality; is able to both take direction and give advice, at appropriate times; continues to strengthen already-proficient relationship building and stewarding skills; and imbues all work with a DEIA focus and commitment.


EDUCATION:

Four-year degree from an accredited institution preferred; consummate full time experience plus an associate’s degree accepted


REQUIRED LENGTH AND TYPE OF EXPERIENCE:

  • 5-7+ years professional level, full-time experience in a development department or executive office, with strong preference for administrative assistant experience

  • Direct experience working with non-profit boards and executive-level professionals

  • Direct experience managing schedules, information, data, reports, files, and official documentation


KNOWLEDGE, SKILLS & ABILITIES:

  • Exceptional organizational and interpersonal communication skills

  • Exceptional writing skills, specifically note-taking, formal letter writing, presentation production, and email communications using software including Microsoft Office Suite and Google products (Gmail, etc)

  • Ability to maintain discretion and confidentiality


PHYSICAL DEMANDS:

  • Employee frequently will be required to actively listen and exchange information in-person, by phone, via text and direct messaging, and computer.

  • Employee will be required to work occasional evenings and rare weekends

  • Employee may be required to travel throughout Northeast Ohio.


WORK ENVIRONMENT:

  • Must have reliable, appropriate transportation and a valid Driver’s license

  • Must be comfortable with working in an open office space, cubicle free

  • 401(k)

  • Dental insurance

  • Flexible schedule

  • Health insurance

  • Paid time off

Reports to the Kohl Executive Director

  • Curious and open-minded lifelong learners who enjoy new ideas and perspectives

  • Inspired by and interested in contemporary art and culture

  • Committed to diversity, equity, inclusion, and accessibility

  • Responsive, flexible, and adaptive to regularly changing content and needs

  • Self-starters who are enterprising in their time and resource management

  • Respectful, collaborative, caring team players

$52-60K

Interested candidates should email a PDF resume and a separate PDF cover letter to glenn@peoplearchitects.io using the subject line: "moCa EABL Application” Questions may be directed to this email address. Applicants should not reach out directly to moCa staff with materials or questions.


moCa &
its workforce

Job objective

Duties &
responsibilities

Minimum
qualifications

Benefits

Reporting
relationship

All moCa staff
are expected to be

Salary range

To apply

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The duties above are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of the Kohl Executive Director to assign other tasks of a similar nature or level of responsibility nor does it imply an employment contract The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

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